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Mastering Meetings: Tips for Creating High-Quality Recordings

Mastering Meetings: Tips for Creating High-Quality Recordings

Meetings are essential tools for collaboration in both personal and professional settings. Good records of meetings are necessary to keep momentum and ensure decisions and actions are not lost. Digitally recording a meeting can be beneficial when you need to refer to...

How Do I Know my Virtual Assistant is Actually Working?

How Do I Know my Virtual Assistant is Actually Working?

Many managers grapple with how to ensure their remote employees (and/or VA’s) are actually working. Without the ability to physically monitor your virtual assistant, it can be difficult to know if they are staying on task and meeting their deadlines before it is too...

How Does AI Assist with Email Management?

How Does AI Assist with Email Management?

AI has already begun to make a significant impact on the world of virtual admin and is expected to continue to do so in the future. While it certainly feels very new and high-tech ( leading some to avoid the topic altogether), AI has actually been assisting us for...

How To Regain your Workweek by Outsourcing your Admin 

How To Regain your Workweek by Outsourcing your Admin 

As a business owner or executive, it can be challenging to balance all the different responsibilities that come with running a business. One of the biggest time-sucks for business managers is administrative tasks, such as bookkeeping, accounting, payroll, and tax...

Most Valuable Skills of a Virtual Assistant

Most Valuable Skills of a Virtual Assistant

Virtual Assistants (VAs) are becoming an increasingly popular choice for individuals and businesses who are looking for support with administrative, technical, and creative tasks. With the growing demand for VAs, it's important for these professionals to possess a set...

The Qualities of a High-Level Virtual Assistant

The Qualities of a High-Level Virtual Assistant

Virtual assistants play a crucial role in providing administrative and technical support to clients and organisations. A high-level virtual assistant must possess a combination of technical, organisational, and interpersonal skills to provide top-notch service.   The...

4 Time Wasters: Delegate These Tasks and Get More Done

4 Time Wasters: Delegate These Tasks and Get More Done

When professionals and entrepreneurs perform work that others are better (or at least more efficient) at, they bleed their limited, sacred resources: time and energy.  Not all tasks are equal and there are some only you can do. For all the rest, you should delegate.

25 Things You Can Delegate to an Assistant TODAY

25 Things You Can Delegate to an Assistant TODAY

One of the most impactful things successful leaders do is to delegate: To envision a better position for their organisation, pull a great team together, connect the right team members with the different “steps” to the vision and then watch the picture unfold....

Admin Challenge Week 1: Streamline your Communication

Admin Challenge Week 1: Streamline your Communication

You can have a workflow that is as optimised as the most successful companies out there, and you can have it in just four weeks.  We invite you to join our 4-week challenge and get the workflow between you and your VA as productive as...

Our Top 5 Email Templates for your VA to Use [and 1 Bonus]

Our Top 5 Email Templates for your VA to Use [and 1 Bonus]

If you are on the fence about whether to let your Virtual Assistant manage your inbox or if you still cannot imagine relinquishing that much control, then this article is for you. Below you will find 6 email templates you can give your VA when she* answers emails on...

Meet the Team: Marcia Vorster

Meet the Team: Marcia Vorster

Meet the Team: Marcia Vorster It’s been a while, but here’s another “Meet the Team” article to give you a peek behind the curtain; to see who is making the magic happen at AdminAssist, what makes them qualified, and most importantly, what makes them, them! This week...

Commercial Real Estate Professionals: Project Profile

Commercial Real Estate Professionals: Project Profile

Industry: Shopping Centre Real Estate Investment Location: Rosebank, Johannesburg Setting: Virtual and On-site Support Services Provided: Attending Meetings and Meeting Minutes As a cost-saving initiative for their organisation, our client searched for...

Stop Playing Small. The World Needs Your Best Now

Stop Playing Small. The World Needs Your Best Now

To enable you to focus on what you do best in order to maximize your impact, that is the purpose of delegation according to world-renowned leader Michael Hyatt. And isn’t that what the world needs right now? Maximum positive impact. Our best work ever....

Meet the Team: Letitia Purchase

Meet the Team: Letitia Purchase

Who are the people behind it all at AdminAssist? That is exactly what our “Meet the Team” series is about.  Helping our clients and network see exactly who is making the magic happen, what makes them qualified, and most importantly, what makes them, them! In...

Business Growth Consultants: Project Profile

Business Growth Consultants: Project Profile

Industry: Consulting & Coaching Location: Michigan, USA Setting: Virtual International Support Services Provided: Bookkeeping, Converting CV's to Correct Formats, Travel Bookings, Meeting Arrangements, Document Preparations and other General Administration. Since...

How to Empower your Assistant to Take Over ALL your E-Mails

How to Empower your Assistant to Take Over ALL your E-Mails

Ask almost any highly productive individual on earth what daily task they dread most. Be they entrepreneurs, directors, CEOs or managers, their answer will be e-mail! E-mail is tedious yes, but remains important to large parts of our work. Very few businesses can...

A Comprehensive Guide to Finding the Best Assistant [8 Steps]

A Comprehensive Guide to Finding the Best Assistant [8 Steps]

This process saves you time and helps ensure you find an employee who truly wants to work for you. The right assistant can add years to your life! Ask any CEO, manager or business owner. They will tell you that good staff (especially admin assistants) lightens your...

Database Cleansing: Project Profile

Database Cleansing: Project Profile

Industry: Recruitment Agency Location: London, UK Setting: Virtual International Support Services Provided: Database Cleansing and General Administration Our client based in London and because of the GDPR legislation that kicked in in 2018, they needed to clean their...

Business Intelligence Experts: Project Profile

Business Intelligence Experts: Project Profile

Industry: Business Intelligence Solutions Location: Rosebank, Johannesburg Setting: Virtual and Onsite Support Services Provided: Calendar Management, Travel Arrangements and General Administration A temporary assistant was required to stand in for a permanent...

Don’t just Dream about Getting Ahead. Do It!

Don’t just Dream about Getting Ahead. Do It!

Imagine, every time you sit at your desk, it is to break open new fields, explore fresh channels and create excellent business opportunities…without the burden of worrying about accurately captured data, tending to irrelevant details, or catching up on outstanding communication.

Event Planner: Project Profile

Event Planner: Project Profile

Industry: Corporate Event Planners Location: Tunney, Johannesburg Setting: Virtual Support Services Provided: Bookkeeping, Event Coordination Support and General Administration Our client arranges major events for international media houses and brands. They need to...

Should you be using a virtual assistant?

Should you be using a virtual assistant?

Too often business owners believe that full-time, in-house staff is their only option when, frankly, it is not. More and more entrepreneurs feel outsourced or virtual workers is the way to go.  If you want to be more productive, but not increase your working...

Airbnb Owners: Project Profile

Airbnb Owners: Project Profile

Industry: Property Owner Location: Dubai Setting: Virtual International Support Services Provided: Property Management, Advertisement and booking management, General Administration and Guest liaison Our client owns properties in Spain and Cape Town. She, however, is...

4 of the Best Practises for Successful Outsourcing

4 of the Best Practises for Successful Outsourcing

An increasing number of entrepreneurs incorporate outsourcing as a business strategy. And it makes sense, bringing in expertise from the outside to deal with specific functions or tasks within their businesses. 

Here is a list of four best practices to optimise your outsourcing strategy.

Architects: Project Profile

Architects: Project Profile

Industry: Architectural Location: Waterkloof Ridge, Pretoria Setting: Onsite Support Services Provided: Processing of Documents, Receiving Guests, Monitoring and answering incoming calls, Sourcing Tendering Opportunities, Completing Documents for Tenders Originally...

How To Decide What To Do First

How To Decide What To Do First

If you’re in an industry like ours you will often find your task-list much longer than realistically possible to tick off. You look at it and think ‘Where on earth do I start? What do I do first?! It all looks important!’

In situations like these, we use a nifty tool to help us prioritise tasks and decide which ones to work on first.

3 VA Tasks that help you improve your ROI

3 VA Tasks that help you improve your ROI

Doing business is all about ROI – you’re either aiming for an increased outcome or a result that adds measurable value to your business. Don’t get discouraged by how daunting ROI might sound, if you think about it, it is quite a simple concept and your Virtual Assistant can help you achieve it by taking certain tasks off your hands.

Have you chosen the right outsourcing partner?

Have you chosen the right outsourcing partner?

In today’s market businesses are looking to scale or expand through outsourcing which is why you need a partner who is results-driven and who will take responsibility for the tasks you hand to them. Here is our take on choosing the right outsourcing partner to ensure a good return on your investment.

4 tools that will change how you deal with your VA

4 tools that will change how you deal with your VA

Don’t underestimate the time you can save or the increase in productivity to be gained by letting your VA use the right tools. Being ruthless about what you spend time on and investing in tools that help you save time, is vitally important when navigating an ever-changing world of business where time is of the essence.

SMART Task Allocation for success with your VA

SMART Task Allocation for success with your VA

You’re probably familiar with the SMART goal-setting model which can be applied to task allocation too. Adding to your arsenal of effective communication, structuring task allocation will foster a productive working arrangement.

3 principles for an effective workflow with your VA

3 principles for an effective workflow with your VA

It is important to understand that even though you might not be sharing an office space or have physical meeting sessions with you VA, any good working relationship is built on a few basic principles that ensure an effective and productive workflow that achieves set outcomes.

Get a VA to lower time at the office after hours

Get a VA to lower time at the office after hours

You are always working, always trying to stay ahead of the game, drowning in emails, arranging flights, following up on work for the umpteenth time no matter how late it keeps you busy. Perhaps it causes you to miss another birthday celebration and your family has just about had it with you. The good news? There is a solution!

Will Work-Life Balance bring your Much-Needed Break?

Will Work-Life Balance bring your Much-Needed Break?

When we are balanced we are never perfectly still. We are always making little corrections, adjusting our weight, changing our grip, moving a little more to one side and then the other. Sometimes while we are balancing it doesn’t feel like we are at all! We share three vital facets of balance we need to understand, especially as it pertains to our work and personal life.

Meet the Team: Lourita Stofberg

Meet the Team: Lourita Stofberg

This week we chat to Lourita Stofberg who is the founder of AdminAssist and takes charge of the Finances and Helicoptering. Lourita has traveled extensively and can take you on wild adventures with her storytelling abilities!

4 Tips to Improve Communication with your VA

4 Tips to Improve Communication with your VA

Establishing good channels of communication is vital. No business can exist without it and this is particularly true for your relationship with your Virtual Assistant. Here are a few tips on touching base with your VA .

4 Repetitive Tasks you can Hand Over to Your Virtual Assistant

4 Repetitive Tasks you can Hand Over to Your Virtual Assistant

In every company there are bound to be repetitive tasks that, although vital to the running of your business, are time-consuming. Here’s a list of things you can give to your Virtual Assistant to free up your time to spend on the tasks only you can do, or enjoy doing

The Third Grey Option

The Third Grey Option

The more evolved you become as a leader, you will find less of your choices are simply black or white, simply wrong or right. Often your choice is between good and slightly better or bad and slightly worse.

4 Successful Entrepreneurs who have a Virtual Assistant

4 Successful Entrepreneurs who have a Virtual Assistant

“…learn to delegate — sooner or later you will have to get some help in order to grow. Delegation takes a huge amount of effort, patience and practice, but when you master it, it’s extremely powerful — just look at Richard Branson!”

Meet the Team: Karyn Sibanda

Meet the Team: Karyn Sibanda

Every movie, project, or company is only as good as the individuals behind it, which is why we have decided to start a series of articles called “Meet the Team” which will run the last week of every month. This way you get a peek behind the curtain; to see who is making the magic happen at AdminAssist, what makes them qualified, and most importantly, what makes them different!

How to take on a task you dread

How to take on a task you dread

In an ideal world, you would be able to delegate all the tasks you dread. It is an important ideal because the quality of our work is so much better when we do something we’re good at and/or enjoy than when we plod through something that drains our energy. But, life happens!

Here are some very useful ways to ease the burden.

Virtual Assistant Prices – What makes up the cost?

Virtual Assistant Prices – What makes up the cost?

You have come to the realisation that you not only need to free up your time, but you also need space to focus on generating more revenue for your business. You’re eager to hire a virtual assistant and curious to know how much you should expect to pay for top-notch support.

How to Onboard your Virtual Assistant

How to Onboard your Virtual Assistant

You’ve taken the step to hire a Virtual Assistant (VA). You’ve done the research, compared the options, signed the agreement and you linked with your VA. But now you may find yourself thinking, “I’m so busy. I barely have time for myself. Where will I find the time to train and on-board an assistant?!”

Don’t worry. You’re not alone. These are the small steps we suggest for getting you set up for success for the long haul.

5 Tips that make Booking your Flights a Breeze

5 Tips that make Booking your Flights a Breeze

To take away some of the anxieties you have about flying, our stellar Virtual Assistants thought they’d let you in all their flight-booking secrets that can save you some time, a couple of coins and a ton of travel stress!

The only tip you need to get your paperwork under control

The only tip you need to get your paperwork under control

Municipality accounts, marketing material, expense slips (receipts), marketing letters, notes from a meeting, letters from school, party invitations…. Apparently, we’re living in a world that is more and more virtual, but with all this paper it certainly doesn’t feel like we’re in the electronic age!

Left unchecked, your paperwork can get out of control. How do you get it back?

4 Tips For Effective And Valuable Meetings

4 Tips For Effective And Valuable Meetings

According to recent survey data released by wireless presentation specialists Barco, a person will spend more than 8 hours a week in meetings. That equals about 11 weeks a year. Further, 59% of people feel their engagement is affected by the number of meetings in a day.

I’m sure we can all think of the many meetings we have unnecessarily attended. Times when we have been unclear of the outcomes or felt frustrated that a subsequent meeting has covered exactly the same topic.

Here are 4 tips on how you can host effective and valuable meetings.

The Art of Outsourcing your Meeting Minutes

The Art of Outsourcing your Meeting Minutes

Meetings are an important part of everyday business life. Meetings are a hub for brainstorming fresh ideas, solving problems, interacting with clients, and getting familiar with staff. Without them, your work life would be absolute chaos. However, a meeting only poses useful when all the crucial discussion points were properly noted.

Demystifying the value of a virtual assistant – Virtual Assistant benefits

Demystifying the value of a virtual assistant – Virtual Assistant benefits

One of the many benefits of working with a Virtual Assistant (VA’s) is the ability to tap into services anywhere in the world. One could argue time zone differences could challenge this thought, however…

Picture this: Send a piece of work to your VA in a different time zone and call it a night. When you hit the alarm for a 5-minute snooze the next morning, that very same piece of work is completed, ready to go, in your inbox.

The fortune is in the Follow Up!

The fortune is in the Follow Up!

Often overlooked, following up with customers or potential clients can open up new opportunities, bring money into your company, and generate new business.

4 Ways Business Owners Can Build Trust with a Virtual Assistant

4 Ways Business Owners Can Build Trust with a Virtual Assistant

No matter how business savvy, smart or talented you are, your success as a business owner depends on your ability to mobilise and motivate a team. Your clients know that you have integrity and can always get the work done according to their requirements, but what about your team? Do they share the same traits?

That’s the concern of many entrepreneurs when they consider hiring their first assistant. After all, they’ll be working remotely with someone they may never have met, how do they know that they can trust a virtual assistant?

Tackle Tax Season the Best Way You Know How- Outsource it!

Tackle Tax Season the Best Way You Know How- Outsource it!

Thankfully, tax season doesn’t have to be as daunting anymore. You don’t have to do your own taxes, and no one will judge you for it. You can get your accountant to do it for you, or you can hire a Virtual Assistant who also just happens to be a certified tax practitioner, to do the tedious task on your behalf.

Do what you do best. Outsource your data capturing needs!

Do what you do best. Outsource your data capturing needs!

Do what you do best. Outsource data capture! Data entry is a powerful yet underrated tool if you’re looking to nurture the growth of your business. Information is key in achieving your objectives. Furthermore, using the information you have collected,...

How to Ditch Your Outsourcing Anxieties

How to Ditch Your Outsourcing Anxieties

Your business is your baby and outsourcing your back-office operations may seem like a huge risk.

Here’s a list of common outsourcing fears many business owners can’t seem to shake off (and how they can!).

4 Tips on how to improve your Email Inbox (and save time)

4 Tips on how to improve your Email Inbox (and save time)

While email could arguably be the best thing since sliced bread, sorting through your inbox can be an intimidating task. In fact, most of us hate the thought of having to dig through our mailbox.

Therefore, we have compiled a couple of tips that will make sorting through your inbox a lot more bearable.

About Admin Assist

Admin Assist specializes in finding and placing virtual assistants with businesses in South Africa, and around the world. If your business requires admin services for small businesses, reach out to us today.