How to Conquer your Mails


In some parts of the world spring is in full swing. The fresh air, more sunlight, the new beginning – it drives many to do ‘Spring Cleaning’. In other parts of the world winter is around the corner and the cooler weather making us spend more time indoors, motivating us to get the house in order again. No matter the time of year, it always a good time to get rid of clutter. And talking about getting rid of clutter, we studied the principles Michael Hyatt shares in his podcast ‘How to conquer your e-mail inbox’ and it has helped us so much we just had to share it with you. We’ve incorporated it into our work methods and have seen a definite increase in the efficiency with which we process e-mail.

In the beginning we each kept a note to remind us of how it works, but now, after a few weeks it’s gotten really easy. Coupled with our aim of answering each mail only once (i.e. trying to give the writer all the info he could need in one mail and not having to address the issue again) and we’re flying through mails. 

We made a flowchart for you to print out and help you get started. It’s A4. Find it Here!

If you feel like you’re constantly behind on e-mails, never caught up, and your inbox is a black hole, then this article is for you. It’ll show you how to:

  1. Make it your goal to empty your inbox everyday
  2. Create a workflow that’ll help you process mails quickly and effectively
  3. Use rules and apps to make unimportant mail miss your inbox completely

And finally, if you have way too many mails in your inbox than you can possibly process in a day, it’ll tell you how to declare e-mail bankruptcy and start fresh. One of our colleagues did it a year ago with her Gmail account where she had about 300 unread mails and she says she can’t explain the relief and the weight off her shoulders. Thank you Michael Hyatt!

Please let us know if you’ve found this useful also, and if you haven’t done so already, will you please go to like our FB page? Lots happening there:



About Us

AdminAssist is South Africa’s largest and most trusted group of part-time assistants.

We love administrative tasks! And we’re really good at it too. So we do people, companies and various organisations’ admin on a part-time basis. Whether you just need someone to change your piling system into a filing system or a regular administrative assistant to support your daily operations, we have a solution!

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