“It’ll take too long to train an assistant, so I’ll just do it myself.” This is a common comment. It’s a valid point. But it is also flawed reasoning thinking that it’ll take too long to train an assistant for a specific task and then resorting to doing it yourself.
When it comes to larger tasks it’s easy to validate the time spent on training, but what if something really takes you just 10 minutes to complete? Is it then worth spending 30 minutes explaining the task to an assistant?
If you start by delegating the bigger tasks you will of course gain some time in your week to spend on further training and delegation, but assuming you’re not there yet, just look at this:
10 minutes once a week = 8.5 hours a year. If you delegate that 10 min task you gain a full work day! 30 min spent to gain 8.5 hours is easy maths. If it’s a task that takes 10 min per day, delegating it saves you pretty much an entire work week of 40 hours! Even if the training took 1 – 2 hours this will still be worth it.
You can reduce time spent on training by setting up your assistant (virtual or on-site) for success from the first day. Communicate your expectations clearly – include the objective, the deadline and the style you want. We all know the saying, “If you don’t have time to do it right, when will you have time to do it again?” If you do something right the first time, it saves a lot of time.
Having regular contact with your Virtual Assistant (VA) is crucial. This can be in the form of daily phone conversations or weekly huddles that highlight wins (tasks completely satisfactorily) and priorities for the coming period. This way you ensure ongoing quality. Your VA will happily oblige. Investing time in training someone to do the tasks you don’t really have time to do will always be worthwhile in the end.